CUSTODIAL COORDINATOR

JobID: 4725 Position Type: Classified Job Postings/Custodial Coordinator Date Posted: 11/13/2023 Location: CUSTODIAL SERVICES Closing Date: Until Filled TSS 260 Day contract/12 month 8 HOURS/DAY Monday-Friday Pay Column J: $16.
49/Hour + Benefits Benefits: Health Insurance employee contribution toward premium for Family $199.
52 or Single $60.
32 per month Laramie County School District 1 Job Description Job Title: Coordinator – Custodial Services Prepared Date: June 2, 2022 Department: Custodial FLSA Status: Non-exempt Work Year: 12 Months Salary Schedule: TSS – 260 days SUMMARY: Responsible for the efficient management of administrative duties for the Custodial Services Supervisor, who oversees the Custodial Services department.
Provide budget planning information.
Prepare, compile, and complete financial, human resources, and payroll related tasks.
Initiate, compose and edit correspondence; respond to departmental inquiries.
Coordinate and schedule custodial trainings which ensuring compliance with federal and state standards, laws and regulations.
Assist manager with administrative matters, often handling sensitive and confidential information and/or material.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Tasks Descriptions Prepare, compile, and complete Human Resources and Payroll paperwork.
Approve timecards, enter leave time and attendance, and monitor overtime using District time clock system.
Track staffing rosters and FTE allocations.
Coordinate and/or assist with the hiring and training process, and maintain a database of personnel data and files, maintaining a high degree of confidentiality.
Coordinates substitute custodian scheduling process (e.
g.
staffing long-term substitutes, emergency substitute needs, hiring/orientation, etc.
) to comply with all district, state, and federal regulations.
Dispatches substitutes to provide coverage at school sites and for emergency requests for substitutes.
Reconciles substitute payroll information by validating/calculating rate of pay, shifts worked, and prepares time sheets for payroll processing to ensure accuracy and timeliness of payroll records.
Responsible for approval, verification and validating reported time in district time clock system.
Serves as a department timekeeper or back-up timekeeper.
Maintains a variety of records/files such as substitute records, requests, performance documentation, budget numbers, timekeeping, personnel/payroll records for substitute staff.
These files could include a variety of confidential and non-confidential files and records (both manual and electronic).
Provide budget planning information and assist in creating departmental budget.
Prepare, reconcile, and monitor department operating and capital budgets.
Maintain financial reports and paperwork.
Reconcile purchasing card expenses.
Process purchase orders and warehouse orders.
Compile vendor information and initiate vendor setup.
Enter purchase requests and organize all backup documentation for submission.
Maintain filing and recordkeeping for all departmental purchase orders.
Process invoices for payment.
Assist with training and onboarding of department new hires.
Evaluates, schedules, and complete work orders.
Coordinate equipment repair work orders with vendors when required.
Research, compile, organize and analyze complex data and prepare reports and presentations.
Initiate, compose and edit correspondence, departmental publications, calendars, newsletters, and memos.
Take and transcribe meeting minutes.
Serve as a central point of contact for department staff, District staff, and community members.
Process, route and submit work orders for Custodial needs using District work order system.
Answer telephone, take messages, greet visitors, route, direct and provide information.
Oversee department supply needs and District waste removal.
Coordinate with vendors to order, inventory and distribute supplies as needed, including custodial supplies, uniforms, and equipment.
Make and track purchases, approve supply orders, maintain inventory, and problem solve issues.
Work with District contracted waste removal company to set trash and recycling pick up schedule.
Respond to site needs regarding overflow and problem solve solutions.
Provide administrative and clerical support to department manager, supervisors, and staff.
Schedule appointments, meetings, and meeting rooms.
Participates in meetings, workshops and seminars as assigned for the purpose of documenting activities, providing written references, and/or conveying information.
Coordinate and prepare special projects/events.
Prepare and respond as District essential personnel.
Performs other duties as assigned EDUCATION AND RELATED WORK EXPERIENCE: High school diploma, plus post-secondary courses in business administration, office management or equivalent to up to one year of college More than three years and up to and including five years of experience in clerical, secretarial or bookkeeping experience required.
Office management experience preferred Equivalent combination of education and experience acceptable.
LICENSES, REGISTRATIONS or CERTIFICATIONS: Criminal background check required for hire.
TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES: Oral and written communication skills English language skills Interpersonal relations skills Math and accounting skills Customer service and public relations skills Critical thinking and problem-solving skills Bilingual oral and written communication skills preferred General knowledge of county, state, and federal laws, rules, and regulations related to custodial services Ability to maintain confidentiality in all aspects of the job Ability to manage multiple priorities Ability to manage multiple tasks with frequent interruptions Ability to diffuse and manage volatile and stressful situations Ability to maintain honesty and integrity in all aspects of the job Ability and willingness to adhere to attendance requirements, including regular and punctual employee presence Ability to promote and follow Board of Trustee policies and building and department procedures Ability to communicate, interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment, and report unsafe conditions to the appropriate administrator MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE: Operating knowledge of and experience with personal computers and peripherals Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, etc.
Operating knowledge of and experience with office productivity programs, such as Microsoft Office Suite, E-mail, etc.
Operating knowledge of district information technology systems and department-specific software and equipment required within 3 months after entering position Reports to: Custodial Services Supervisor POSITION TITLE # of EMPLOYEES Direct reports: This position has no direct reports BUDGET AND/OR RESOURCE RESPONSIBILITY: May make recommendations that effect the allocation of resources, participates in data collection and organization of budget materials; may initiate requisitions PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands, work environment factors, and mental functions are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
VISION DEMANDS: Required No special vision requirements.
X Close vision (clear vision at 20 inches or less) Distance vision (clear vision at 20 feet or more) Color vision (ability to identify and distinguish colors) Peripheral vision Depth perception Ability to adjust focus NOISE LEVEL: Exposure Level Very quiet Quiet X Moderate Loud Very Loud HIRING MANAGER: Michael Kimmel Custodial Supervisor Phone: 307-771-2633 HR Staff: Susan Johnson Phone: 307-771-215